• Authority Offices Closed in Observance of Memorial Day

    May 25, 2017
    The California JPIA offices will be closed on Monday, May 29 in observance of the Memorial Day holiday.  For urgent matters, please call the Authority’s main number, (562) 467-8700. You will be directed to the staff member on call. Normal business hours will resume on Tuesday, May 30.
  • WannaCry Ransomware Attack

    May 17, 2017

    As the recent WannaCry ransomware attack has shown, it is crucial for agencies to update their computer security systems on a regular basis and keep staff trained in detecting and avoiding malware. The virus encrypts all the files on infected computers and demands a ransom of $300 in bitcoin. New victims of the virus are still emerging, and according to the Los Angeles Times, the number of hacked computers has risen to more than 300,000. The attack needlessly renders computers unusable that have not been kept current, and only affects software that is no longer supported by Microsoft. Members are encouraged to automatically accept software updates and consider upgrading to Windows 10. For more information on protecting your servers and computers, click here: http://tinyurl.com/jvu4edg

  • California JPIA Executive Committee Member David Spence Passes

    May 17, 2017

    California JPIA Executive Committee member David A. Spence passed away on the morning of May 16, 2017 after suffering an apparent heart attack at his home.

    Spence served for almost 20 years on the Authority’s Executive Committee and was the Committee’s Secretary at the time of his death. He was first elected to the La Cañada Flintridge City Council in 1992. During his 25 years on the council, he was appointed mayor six times. Spence also represented the community on many regional governmental agencies and with organizations including the National League of Cities, Southern California Association of Governments, and the Los Angeles County Liability Trust Fund Claims Board and Oversight Committee.

    “Dave was an incredible contributor to the success of our organization. Few could be categorized as being a stronger believer in the ideals of the Authority. Likewise, few could be seen as a stronger supporter of staff. Personally, I am terribly saddened by this,” said California JPIA CEO Jon Shull. La Cañada Flintridge Mayor Michael T. Davitt said of Spence, “His tireless dedication and legacy of excellence set the standard for our community.”

    A service celebrating his life is pending. More information can be found on La Cañada Flintridge’s website.

  • April Human Resources Academy

    May 15, 2017

    The Authority’s Human Resources (HR) Academy was held over three days in April and provided attendees with essential training geared towards experienced human resources administrators and managers. Academy attendees, who included 24 participants from 18 agencies, gathered at the Westlake Village Inn and learned from subject matter experts, including Dr. Steve Albrecht, Kelly Trainer, Katy Suttorp, and Jeff Bills. The agenda included sessions on developing talent, reducing workers’ compensation costs, and recent case law developments. Visit the HR Academy’s event page to learn more about topics presented. 

    The next HR Academy will be held in April 2018. For questions and information about this and other academies, contact Michelle Aguayo, Training Coordinator, by email or phone at (562) 467-8777.

  • Special Event Program for Summer Festivities

    May 11, 2017

    With summer just around the corner, many agencies are preparing for public and private events that will take place on agency-owned properties. The Authority’s Special Events Program provides members with liability insurance for special events or short-term activities, including weddings, art festivals, parades, and block parties, and member-sponsored events such as job fairs, carnivals, and swap meets. There is no deductible for this coverage, and members are automatically added as additional insured if they are entered on the certificate of insurance. For more information, visit the Special Event Program page on the Authority website, or contact Jim Thyden, Insurance Programs Manager, by email or by phone at (562) 467-8784.

  • Board of Directors Certification Due in June

    May 11, 2017

    The California JPIA asks members to annually certify a designated California JPIA Director and Alternate(s) prior to the Board of Directors meeting, which is held each year in July. The Authority has an automated certification process that is efficient and paperless. An email containing specific directions on completing the certification, as well as login credentials, was sent in April to the clerk at each member agency. Note that the deadline to complete all updates is 5:00 pm on Thursday, June 29, 2017. Members can contact Denise Covell by email or at (562) 467-8771 with any questions.

    The Board of Directors meeting will be held at the Authority’s campus in La Palma on Wednesday, July 19.

  • May Risk Managers Roundtable Tackles Issues with Homelessness

    May 3, 2017

    The May Risk Managers Roundtable will address challenges that agencies face surrounding homelessness. “Managing Homeless Issues,” will feature Jim Betts, Partner with Betts & Rubin and contract counsel for the City of Fresno. At this roundtable, participants will learn important steps that an agency can take to effectively manage homelessness concerns, such as how to develop a viable policy, how to avoid civil lawsuits when cleaning up encampments, and forming alliances with charitable organizations. 

    The schedule for the roundtables is listed below: 

    • Tuesday, May 9, 2017 - La Palma
    • Tuesday, May 16, 2017 - Indian Wells
    • Tuesday, May 23, 2017 - Arroyo Grande

    Betts will present in person on May 9 at the Authority’s La Palma campus, and the presentation will be recorded and shown at the roundtables in Indian Wells and Arroyo Grande. To register for one of these sessions, members can log into myJPIA on the Authority’s website

    Information on the roundtable that was held in March, which covered “The Risk Management Lifecycle,” can be found in our April newsletter. For questions about any of our roundtables, contact Ryan Thomas, Training and Loss Control Specialist, by email or at (562) 467-8775.

  • 2017 Capstone Award Nominations Currently Being Accepted

    April 27, 2017

    Each year at the Authority’s Risk Management Educational Forum, the Authority presents the Capstone Award to an individual who best exemplifies the practice of risk management in the public sector. To qualify for this award, individuals must work at a member agency and fulfill the following criteria:

    • Think through the implications of risk in the carrying out of local government programs and services.
    • Work to support traditional or enterprise risk management efforts for the member agency.
    • Develop, implement, and administer loss prevention and loss control programs to mitigate risk exposures for the member agency.
    • Coordinate support systems that serve the member's risk management goals and needs.
    • Influence others in developing quality risk management programs for the member agency.

    To nominate an individual for the Capstone Award (self-nominations are also accepted), click on this survey link. Nominations will be accepted until 5:00 pm on Thursday, June 1, 2017. Click here for more information on the award, or contact Abraham Han by email or at 562-467-8778 with any questions.

    The 2017 Forum, entitled Risk Management: Facing the Future Together, will be held at the Fess Parker Resort in Santa Barbara from October 11 – 13.

  • For Local Agency Officials, Private Electronic Devices Not Exempt from Disclosure

    April 26, 2017

    In March, the California Supreme Court ruled that emails and texts that are sent or received on an agency official’s private electronic device and are related to an agency’s business are considered public records under the California Public Records Act (CPRA). The ruling was in response to the case of City of San Jose et al. v. The Superior Court of Santa Clara County (Smith), involving a public records request that sought emails and texts sent and received on private electronic devices used by San Jose’s mayor and members of the City Council. Justice Carol Corrigan wrote in the ruling, “we conclude that a city employee’s communications related to the conduct of public business do not cease to be public records just because they were sent or received using a personal account.” The Court also suggested that local agencies develop policies for employees to address requirements of the CPRA, specifically regarding information in private devices that may be considered relevant public records.

  • Social Media Comment and Content Guide

    April 26, 2017

    The Authority has available to members a Social Media Comment and Content Moderation Guide to assist members with managing the risks associated with maintaining an agency website and a presence on third-party social media sites. While the use of these platforms is an excellent way for public agencies to engage with citizens, businesses, and other stakeholders, failure to comply with applicable laws and regulations can result in costly litigation. This is particularly true when it comes to managing content posted to agency websites and social media sites.

    The Authority’s guide includes a glossary of terms, and information on document retention, copyrights, and open government, as they pertain to social media. This guide, along with the recently revised Social Media Policy Template, provides model policies and best-practice guidance for managing employees’ use of social media on an agency’s behalf, as well as the public’s use of agencies’ websites and social media pages.

    For questions regarding social media and associated risks, members can contact their assigned Risk Manager.

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