• April Human Resources Academy

    May 15, 2017

    The Authority’s Human Resources (HR) Academy was held over three days in April and provided attendees with essential training geared towards experienced human resources administrators and managers. Academy attendees, who included 24 participants from 18 agencies, gathered at the Westlake Village Inn and learned from subject matter experts, including Dr. Steve Albrecht, Kelly Trainer, Katy Suttorp, and Jeff Bills. The agenda included sessions on developing talent, reducing workers’ compensation costs, and recent case law developments. Visit the HR Academy’s event page to learn more about topics presented. 

    The next HR Academy will be held in April 2018. For questions and information about this and other academies, contact Michelle Aguayo, Training Coordinator, by email or phone at (562) 467-8777.

  • Special Event Program for Summer Festivities

    May 11, 2017

    With summer just around the corner, many agencies are preparing for public and private events that will take place on agency-owned properties. The Authority’s Special Events Program provides members with liability insurance for special events or short-term activities, including weddings, art festivals, parades, and block parties, and member-sponsored events such as job fairs, carnivals, and swap meets. There is no deductible for this coverage, and members are automatically added as additional insured if they are entered on the certificate of insurance. For more information, visit the Special Event Program page on the Authority website, or contact Jim Thyden, Insurance Programs Manager, by email or by phone at (562) 467-8784.

  • Board of Directors Certification Due in June

    May 11, 2017

    The California JPIA asks members to annually certify a designated California JPIA Director and Alternate(s) prior to the Board of Directors meeting, which is held each year in July. The Authority has an automated certification process that is efficient and paperless. An email containing specific directions on completing the certification, as well as login credentials, was sent in April to the clerk at each member agency. Note that the deadline to complete all updates is 5:00 pm on Thursday, June 29, 2017. Members can contact Denise Covell by email or at (562) 467-8771 with any questions.

    The Board of Directors meeting will be held at the Authority’s campus in La Palma on Wednesday, July 19.

  • May Risk Managers Roundtable Tackles Issues with Homelessness

    May 3, 2017

    The May Risk Managers Roundtable will address challenges that agencies face surrounding homelessness. “Managing Homeless Issues,” will feature Jim Betts, Partner with Betts & Rubin and contract counsel for the City of Fresno. At this roundtable, participants will learn important steps that an agency can take to effectively manage homelessness concerns, such as how to develop a viable policy, how to avoid civil lawsuits when cleaning up encampments, and forming alliances with charitable organizations. 

    The schedule for the roundtables is listed below: 

    • Tuesday, May 9, 2017 - La Palma
    • Tuesday, May 16, 2017 - Indian Wells
    • Tuesday, May 23, 2017 - Arroyo Grande

    Betts will present in person on May 9 at the Authority’s La Palma campus, and the presentation will be recorded and shown at the roundtables in Indian Wells and Arroyo Grande. To register for one of these sessions, members can log into myJPIA on the Authority’s website

    Information on the roundtable that was held in March, which covered “The Risk Management Lifecycle,” can be found in our April newsletter. For questions about any of our roundtables, contact Ryan Thomas, Training and Loss Control Specialist, by email or at (562) 467-8775.

  • 2017 Capstone Award Nominations Currently Being Accepted

    April 27, 2017

    Each year at the Authority’s Risk Management Educational Forum, the Authority presents the Capstone Award to an individual who best exemplifies the practice of risk management in the public sector. To qualify for this award, individuals must work at a member agency and fulfill the following criteria:

    • Think through the implications of risk in the carrying out of local government programs and services.
    • Work to support traditional or enterprise risk management efforts for the member agency.
    • Develop, implement, and administer loss prevention and loss control programs to mitigate risk exposures for the member agency.
    • Coordinate support systems that serve the member's risk management goals and needs.
    • Influence others in developing quality risk management programs for the member agency.

    To nominate an individual for the Capstone Award (self-nominations are also accepted), click on this survey link. Nominations will be accepted until 5:00 pm on Thursday, June 1, 2017. Click here for more information on the award, or contact Abraham Han by email or at 562-467-8778 with any questions.

    The 2017 Forum, entitled Risk Management: Facing the Future Together, will be held at the Fess Parker Resort in Santa Barbara from October 11 – 13.

  • For Local Agency Officials, Private Electronic Devices Not Exempt from Disclosure

    April 26, 2017

    In March, the California Supreme Court ruled that emails and texts that are sent or received on an agency official’s private electronic device and are related to an agency’s business are considered public records under the California Public Records Act (CPRA). The ruling was in response to the case of City of San Jose et al. v. The Superior Court of Santa Clara County (Smith), involving a public records request that sought emails and texts sent and received on private electronic devices used by San Jose’s mayor and members of the City Council. Justice Carol Corrigan wrote in the ruling, “we conclude that a city employee’s communications related to the conduct of public business do not cease to be public records just because they were sent or received using a personal account.” The Court also suggested that local agencies develop policies for employees to address requirements of the CPRA, specifically regarding information in private devices that may be considered relevant public records.

  • Social Media Comment and Content Guide

    April 26, 2017

    The Authority has available to members a Social Media Comment and Content Moderation Guide to assist members with managing the risks associated with maintaining an agency website and a presence on third-party social media sites. While the use of these platforms is an excellent way for public agencies to engage with citizens, businesses, and other stakeholders, failure to comply with applicable laws and regulations can result in costly litigation. This is particularly true when it comes to managing content posted to agency websites and social media sites.

    The Authority’s guide includes a glossary of terms, and information on document retention, copyrights, and open government, as they pertain to social media. This guide, along with the recently revised Social Media Policy Template, provides model policies and best-practice guidance for managing employees’ use of social media on an agency’s behalf, as well as the public’s use of agencies’ websites and social media pages.

    For questions regarding social media and associated risks, members can contact their assigned Risk Manager.

  • Authority Training Addresses New Law Regarding Workplace Harassment

    April 19, 2017

    In the wake of the passage of AB 1661, the Authority is offering a new classroom training titled “Workplace Harassment Training for Local Agency Officials.” This course, offered regionally, enables members to comply with the training requirements under AB 1661.

    AB 1661 requires that compensated local agency officials, including elected officials and commissioners, receive workplace harassment prevention training. This law applies to any city, county, city and county, charter city, charter county, charter city and county, and special district, and it mandates harassment prevention training for any member of a local agency legislative body and any elected local agency official who earns any type of compensation, salary, or stipend. Additionally, the law stipulates that the training must be completed within six months of taking office and every two years thereafter.

    If you are interested in scheduling this training for your local agency officials, please contact Ryan Thomas, Training and Loss Control Specialist, by email or at (562) 467-8775.

  • Leadership Academy Provides Education for Senior Management

    April 13, 2017

    The California JPIA’s Leadership Academy was held in March at La Bellasera Hotel & Suites in Paso Robles. Over the course of three days, 27 participants, representing 16 member agencies, took part in educational sessions designed for senior management. Sessions featured a variety of issues, including transforming organizations through great leadership, public service ethics, and conflict resolution, all with the goals of facilitating growth, enhancing organizational effectiveness, and expanding the ability of managers to think strategically. The Leadership Academy will next be held in Spring of 2018.

    For questions about this and other Academies, contact Michelle Aguayo, Training Coordinator, by email or phone at (562) 467-8777.

  • E-Learning Training: Race, Ethnicity, Language and Religion Workplace Issues

    April 6, 2017

    In today’s increasingly polarized atmosphere, diversity training can help employees to break down barriers created by misguided generalizations and to work more effectively together. A recent study in Psychological Bulletin found that diversity training can be successful, particularly when accompanied by other related initiatives. The Authority assists members with this type of training by offering a number of options on the subject of diversity in the workplace. One such option is an e-learning training, titled “Diversity: Race, Ethnicity, Language and Religion Workplace Issues,” which teaches viewers how to identify and resolve issues related to harmful stereotypes. Also covered in this training are legal issues and workplace conflicts. To register for this training, members can log into myJPIA. For more information, contact Ryan Thomas, Training and Loss Control Specialist at (562) 467-8775 or by email.

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