• Board of Directors Meeting, July 17, 2019: Save the Date

    March 27, 2019

    The Board of Directors annual meeting will be held on Wednesday, July 17 at 7:00 pm at the California JPIA’s La Palma campus. Topics presented at the meeting typically include the annual report and the strategic plan and operational update. In addition, the Authority’s Risk Management Awards are presented and an election of Executive Committee members is conducted. 

    Certification information was sent to member agency clerks in February. Members who have not yet certified their primary delegate and alternate to the California JPIA Board of Directors should do so by Tuesday, April 2, 2019. For more information regarding the Board of Directors meeting, contact Veronica Ruiz, Agency Clerk, by email or at (562) 467-8736.

  • 2019 Parks and Recreation Academy

    March 20, 2019

    Twenty-four attendees from 16 agencies gathered to participate in the Authority’s annual Parks and Recreation Academy, which was held in February in Westlake Village. Instructors Butch De Fillippo and Dr. Nancy White kicked off the Academy with sessions on risk management, workers’ compensation, and playground safety, while attorney Scott Grossberg conducted a full day of sessions on aquatics centers, participant waivers, and background checks. 

    The Parks and Recreation Academy is an annual, three-day academy in which attendees learn about and discuss the risks and hazards unique to parks and recreation. With best practices in mind, attendees are presented with strategies for effective and creative solutions. 

    The next Parks and Recreation Academy will be held February 4 – 6, 2020 in Indian Wells. For more information on this and other Authority academies, contact Michelle Aguayo, Training Coordinator, by email or phone at (562) 467-8777.

  • New Background Check Resources Added to the Authority Website

    February 28, 2019

    Two new resource templates, Recreation Background Check Parental Consent and Public Resources Code Section 5164 Supplemental Questionnaire, have been added to the Authority’s website in the Resources and Documents section. 

    The background check parental consent is used to give an agency permission to conduct a background check of a minor applying for employment or volunteering their services in a recreation department.  The supplemental questionnaire is used to meet a requirement of the California Public Resources Code Section 5164 (PRC 5164). These two templates are accessible in Microsoft Word format so that members can make agency-specific modifications. However, any modifications to these resources should be discussed with members’ legal counsel. 

    For questions about these resources, contact your regional Risk Manager.

  • January Risk Management Academy Held in Paso Robles

    February 14, 2019

    The California JPIA’s 2019 Risk Management Academy was held in January at the La Bellasera Hotel in Paso Robles. This second year of the Authority’s newest Academy saw 18 attendees from 16 agencies take part in the three-day academy, which covered topics such as unique loss exposures of public entities, consequences of ineffective risk management, and contractual risk transfer. The Academy concluded with instructor Gerry Preciado’s presentation on The Risk Manager’s Guide to Communicating with the Executive Suite, highlighting a critical aspect of risk management: being able to effectively communicate with the key decision-makers within a public agency.  

    Click here to learn more about the topics that are presented at the Risk Management Academy.  

    For questions and information about this and other academies, contact Michelle Aguayo, Training Coordinator, by email or phone at (562) 467-8777.

  • Authority Academy Schedule for 2019

    February 11, 2019

    Each year, the Authority holds various Academies: training events that primarily focus on a specific public sector discipline. Each program is a multi-day training that presents essential theories and techniques to help when working on complex problems facing public agencies.

    The Risk Management Academy was held in late January and was followed by the Parks and Recreation Academy on February 5–7. The remaining Academy schedule for 2019 is as follows: 

    • Leadership Academy - March 12-14 in Santa Barbara (registration closed)
    • Human Resources Academy - April 9-11 in Indian Wells (registration closed)
    • Newly Elected Officials Academy - June 2-4 in Laguna Beach (invitation only)
    • Public Works Academy - June 18-20 in Westlake Village (requests for registration open on March 18)
    • Management Academy - September 23-26 in Indian Wells (requests for registration open on June 24) 

    Note that the registration process for these Academies is new for 2019. Those interested in attending must submit a “request to register” through myJPIA on the Authority’s website. For more information about the registration process, refer to the December 2018 Authority newsletter article “A Look Back: 2018 Academies.” For questions, contact Michelle Aguayo, Training Coordinator, via email or phone at (562) 467-8777.

  • Registration Open for 2019 Human Resources Academy

    January 24, 2019

    Requests for registration are currently being accepted for the 2019 Human Resources (HR) Academy, which is scheduled to be held April 9 – 11, 2019 in Indian Wells. The HR Academy is a three-day academy designed for all public agency HR employees. Some of the topics being presented and discussed during this year’s academy are conducting effecting workplace investigations, practical tips for reducing your agency’s workers’ compensation costs, legislative and case law updates, and creating a culture of mentoring. 

    Those interested in attending should submit a “request to register” through myJPIA on the Authority’s website, cjpia.org by February 7, 2019. For more information about this academy, contact Michelle Aguayo, Training Coordinator, via email or at (562) 467-8777.

  • First Quarter 2019 Risk Managers Roundtable: Contractual Risk Transfer

    January 23, 2019

    Registration is currently open for the first quarter series of Risk Managers Roundtables for 2019, which run through February and feature the topic, “Knowing Your Contractual Risk Transfer Resources.” Attendees will learn about roles and responsibilities in the contractual risk transfer process and resources to help in effectively transferring risk. Copies of the Authority’s Contractual Risk Transfer Manual will be available. 

    The schedule of roundtable sessions is listed below. 

    • February 19 in La Quinta
    • February 26 in Arroyo Grande
    • February 27 in La Palma 

    For more information or to register, members can log into myJPIA. For questions, contact Ryan Thomas, Training and Loss Control Specialist, by email or at (562) 467-8775.

  • Data Privacy Day is January 28

    January 22, 2019

    January 28, 2019 is Data Privacy Day, a day that serves as a reminder of the importance of data protection to online safety and security. Steps that employers can take to create and maintain a culture of safeguarding data include having the latest security software, web browsers, and operating systems, and encouraging employees to remain engaged in data privacy efforts. 

    The National Cyber Security Alliance, a public/private partnership whose purpose is cybersecurity education and awareness, has helpful information on their website about what can be done to protect data. 

    For information on the Authority’s Cyber Liability Program, contact Jim Thyden, Insurance Programs Manager, by email or at (562) 467-8784, or visit our website.

  • New Laws in 2019

    January 16, 2019

    A number of employment-related bills that will impact California employers this year were signed into law in 2018 by then Governor Jerry Brown. The new laws cover issues such as paid time off, sexual harassment, criminal histories of job applicants, and lactation accommodations. A number of other employment-related bills were introduced, but either failed to pass the legislature or were vetoed by Governor Brown. Information on these bills, as well as the new laws, can be found in the article “Hello, 2019: With the New Year Comes New Laws” in the Authority’s December 2018 newsletter.

  • “Other Power-Driven Mobility Devices” and the Americans with Disabilities Act

    January 15, 2019

    The Americans with Disabilities Act (ADA) requires public agencies to make “reasonable modifications” to their services, programs, and activities to accommodate people with disabilities. This requirement extends to the use of manual mobility devices and so-called “Other Power-Driven Mobility Devices” (OPDMDs), such as Segways, golf carts, and all-terrain vehicles (ATVs). 

    Public agencies must allow people with disabilities using OPDMDs onto their property and into their facilities unless a particular type of device cannot be accommodated because of legitimate safety concerns that are based on actual risks. More information on OPDMDs and the ADA is provided in a publication on the topic by the Department of Justice. 

    If an agency intends to prohibit or restrict the use of certain OPDMDs, the Authority recommends adopting an ordinance and/or administrative policy to serve as formal, constructive notice to the public, and as guidance for agency staff. Of critical importance is that the ordinance and/or policy have a legitimate safety-related basis. 

    For questions or additional guidance on this topic, please contact your assigned regional risk manager.

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