• May Risk Managers Roundtables: Handling Workplace Investigations

    May 2, 2019

    Registration is currently open for the second quarter series of the Authority’s Risk Managers Roundtables, which will take place in May and feature the topic, “Handling Workplace Investigations.” Attendees of this event will learn when to use an external vs. an internal investigator, the importance of documentation of investigations, and documenting employee misconduct. Speaker/facilitator Kelly Trainer, Partner at Burke, Williams & Sorensen, LLP, will lead an interactive discussion during the roundtable.  

    The schedule of sessions is listed below.  

    • May 7 in La Palma
    • May 14 in Palm Desert
    • May 21 in San Luis Obispo  

    For more information or to register, members can log into myJPIA. For questions, contact Ryan Thomas, Training and Loss Control Specialist, by email or at (562) 467-8775.

  • National Volunteer Month

    April 25, 2019

    April is National Volunteer Month, a month that recognizes the importance of volunteers and the valuable work they do in communities throughout the year. Since many public agencies use volunteers for recreation programs and beneficial community service projects, the Authority offers numerous resources to assist agencies with the use of volunteers. 

    A Volunteer Manual provides guidelines for agencies and includes a letter to prospective volunteers, a volunteer bill of rights, workers’ compensation information, and more. For agencies using volunteers who are minors, a background Parental Consent Release form is available. Authority members are encouraged to browse through the Resources and Documents library on cjpia.org to find other useful documents and forms. Archived newsletter articles are another source of information, including articles on managing volunteer risks, minor volunteers and interns, and effective screening procedures. 

    For questions about using volunteers, contact your regional Risk Manager.

  • Authority Staff Advocate for Agencies at Legislative Action Day

    April 16, 2019

    In March, California JPIA staff attended the California Association of Joint Power Authorities’ (CAJPA) Legislative Action Day in Sacramento to meet one-on-one with California legislators in order to educate them on proposed legislation that would affect Authority members. In attendance were Risk Manager Maria Galvan, Administrative Analyst Abe Han, Workers’ Compensation Program Manager Jeff Rush, and Assistant Executive Officer Norm Lefmann. “CAJPA’s annual Legislative Action Day provides an important opportunity for us to advocate for or against legislation that will impact our members,” says Lefmann, who chairs CAJPA’s Legislative Committee. 

    Visit the Authority’s March newsletter for more information about Legislative Action Day and upcoming legislation of particular interest to Authority members.

  • 2019 Capstone Award – Call for Nominations

    April 16, 2019

    Nominations for the 7th Annual Capstone Award are currently being accepted through June 19, 2019. The Authority presents the Capstone Award each year at its Risk Management Educational Forum to an individual who best exemplifies the practice of risk management in the public sector. The Authority is enlisting the help of its members to identify those hardworking individuals who work behind the scenes to manage risk and ensure that their agency runs smoothly. 

    To learn more about the Capstone Award, visit the Capstone Award page on the Authority’s website, cjpia.org. To submit a nomination, use the online nomination form.

  • The Latest Trend in Performance Assessments

    April 10, 2019

    A recent article in HR Dive, an online Human Resources publication, highlighted the trend of employee performance assessments taking less time and being held more frequently than in the past. A survey of HR professionals found that many of them believed that a more frequent assessment or “check in” process led to a greater focus on goals and achievements. Some of the change in the way employers conduct assessments is being driven by employees, including millennials, who increasingly favor more frequent feedback. To learn more about this trend, visit the HR Dive website.  

    For members looking for guidance on their agency’s employee review process, the Authority offers training in Conducting Effective Performance Appraisals. Contact Michelle Aguayo, Training Coordinator, by email or phone at (562) 467-8777 for more information on this or other Authority trainings.

  • Board of Directors Meeting, July 17, 2019: Save the Date

    March 27, 2019

    The Board of Directors annual meeting will be held on Wednesday, July 17 at 7:00 pm at the California JPIA’s La Palma campus. Topics presented at the meeting typically include the annual report and the strategic plan and operational update. In addition, the Authority’s Risk Management Awards are presented and an election of Executive Committee members is conducted. 

    Certification information was sent to member agency clerks in February. Members who have not yet certified their primary delegate and alternate to the California JPIA Board of Directors should do so by Tuesday, April 2, 2019. For more information regarding the Board of Directors meeting, contact Veronica Ruiz, Agency Clerk, by email or at (562) 467-8736.

  • 2019 Parks and Recreation Academy

    March 20, 2019

    Twenty-four attendees from 16 agencies gathered to participate in the Authority’s annual Parks and Recreation Academy, which was held in February in Westlake Village. Instructors Butch De Fillippo and Dr. Nancy White kicked off the Academy with sessions on risk management, workers’ compensation, and playground safety, while attorney Scott Grossberg conducted a full day of sessions on aquatics centers, participant waivers, and background checks. 

    The Parks and Recreation Academy is an annual, three-day academy in which attendees learn about and discuss the risks and hazards unique to parks and recreation. With best practices in mind, attendees are presented with strategies for effective and creative solutions. 

    The next Parks and Recreation Academy will be held February 4 – 6, 2020 in Indian Wells. For more information on this and other Authority academies, contact Michelle Aguayo, Training Coordinator, by email or phone at (562) 467-8777.

  • New Background Check Resources Added to the Authority Website

    February 28, 2019

    Two new resource templates, Recreation Background Check Parental Consent and Public Resources Code Section 5164 Supplemental Questionnaire, have been added to the Authority’s website in the Resources and Documents section. 

    The background check parental consent is used to give an agency permission to conduct a background check of a minor applying for employment or volunteering their services in a recreation department.  The supplemental questionnaire is used to meet a requirement of the California Public Resources Code Section 5164 (PRC 5164). These two templates are accessible in Microsoft Word format so that members can make agency-specific modifications. However, any modifications to these resources should be discussed with members’ legal counsel. 

    For questions about these resources, contact your regional Risk Manager.

  • January Risk Management Academy Held in Paso Robles

    February 14, 2019

    The California JPIA’s 2019 Risk Management Academy was held in January at the La Bellasera Hotel in Paso Robles. This second year of the Authority’s newest Academy saw 18 attendees from 16 agencies take part in the three-day academy, which covered topics such as unique loss exposures of public entities, consequences of ineffective risk management, and contractual risk transfer. The Academy concluded with instructor Gerry Preciado’s presentation on The Risk Manager’s Guide to Communicating with the Executive Suite, highlighting a critical aspect of risk management: being able to effectively communicate with the key decision-makers within a public agency.  

    Click here to learn more about the topics that are presented at the Risk Management Academy.  

    For questions and information about this and other academies, contact Michelle Aguayo, Training Coordinator, by email or phone at (562) 467-8777.

  • Authority Academy Schedule for 2019

    February 11, 2019

    Each year, the Authority holds various Academies: training events that primarily focus on a specific public sector discipline. Each program is a multi-day training that presents essential theories and techniques to help when working on complex problems facing public agencies.

    The Risk Management Academy was held in late January and was followed by the Parks and Recreation Academy on February 5–7. The remaining Academy schedule for 2019 is as follows: 

    • Leadership Academy - March 12-14 in Santa Barbara (registration closed)
    • Human Resources Academy - April 9-11 in Indian Wells (registration closed)
    • Newly Elected Officials Academy - June 2-4 in Laguna Beach (invitation only)
    • Public Works Academy - June 18-20 in Westlake Village (requests for registration open on March 18)
    • Management Academy - September 23-26 in Indian Wells (requests for registration open on June 24) 

    Note that the registration process for these Academies is new for 2019. Those interested in attending must submit a “request to register” through myJPIA on the Authority’s website. For more information about the registration process, refer to the December 2018 Authority newsletter article “A Look Back: 2018 Academies.” For questions, contact Michelle Aguayo, Training Coordinator, via email or phone at (562) 467-8777.

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