• LinkedIn Discussion Group: Third-Party Transportation Providers

    February 13, 2018

    Some agencies use third-party transportation providers for excursions and outings, such as taking senior citizens to museums; taking youth to the beach, camps, or water parks during the summer; and taking youth leagues to tournaments. However, providing transportation comes with significant liability exposure.

    Members can log onto the Authority’s members-only LinkedIn discussion group page to share their thoughts on protecting their agencies and ensuring the safety of passengers when using a third-party transportation provider.

  • Revised Resource: Contractual Risk Transfer Manual

    February 13, 2018

    The Authority recently revised its Contractual Risk Transfer Manual. The manual, which was last updated in 2016, contains several updates, including new automobile liability limits for service work adjacent to or impacting roadways, and updated indemnity language in the professional service agreement section. The purpose of the manual is to guide the user in writing proper insurance specifications for contracts and obtaining insurance compliance. The manual also assists members in answering questions related to insurance specifications and indemnity, and helps with processes and techniques for allocating risk using risk transfer principles. Members are encouraged to share the manual with their legal counsel and staff that have a role in contract development or execution.  

    The Contractual Risk Transfer Manual is available electronically via the Authority's website (select "Risk Transfer" on the "Category Search" drop-down list). Members may choose to download an electronic version and/or print the entire manual. All prior versions should be replaced with this new version to ensure consistency with agency policy.   

    For questions about this resource, members should contact their regional Risk Manager.

  • DOT Amends Employee Drug Testing Requirements

    February 6, 2018

    The Department of Transportation (DOT) has published its long-awaited final rule amending its drug testing program for DOT-regulated employers. The new DOT rule makes the following significant changes:

    • adding four semi-synthetic opioids (hydrocodone, oxycodone, hydromorphone, and oxymorphone) to the drug testing panel, which is “intended to help address the nationwide epidemic of opioid abuse” and create safer conditions for transportation industries and the public;
    • adding methylenedioxyamphetamine (MDA) as an initial test analyte because, in addition to being considered a drug of abuse, it is a metabolite of methylenedioxyethylamphetaime (MDEA) and methylenedioxymethamphetamine (“MDMA”), and such testing potentially acts as a deterrent;
    • removing testing for MDEA from the existing drug testing panel;
    • removing the requirement for employers and consortium/third party administrators (C/TPAs) to submit blind specimens in order to relieve unnecessary burdens on employers, C/TPAs, and other parties; and
    • adding three “fatal flaws” to the list of when a laboratory would reject a specimen and modifying the “shy bladder” process so that the collector will discard certain questionable specimens.

    The new rule went into effect on January 1, 2018. Employers who comply with DOT standards when drug testing should modify their drug testing policies accordingly. More information about this rule can be found on the DOT’s website.

  • The Authority Launches New Features in myJPIA

    February 5, 2018

    Authority members will now be able to use new features in myJPIA, including a personalized dashboard that allows easy access to key metrics and information for members who perform a primary role for their agency, such as city manager, executive director, human resources director, etc. Other features include instant access to LossCAP items, enhanced search filters for the Resources and Documents Library, annual contribution and payroll information, and more.

    For questions regarding these new features, contact Carl Sandstrom, Business Projects Manager, by email or at (562) 467-8718.

  • Mandatory Transgender Rights Poster

    February 5, 2018
    Beginning January 1, 2018, the California Department of Fair Employment and Housing (DFEH) requires California employers with five or more employees to display the DFEH’s “Transgender Rights in the Workplace” poster, which must be placed in a prominent and accessible location in the workplace. The poster provides answers to employer FAQs, useful definitions, and information on how to file a complaint. The DFEH website has the poster available for download. For questions about this and other required posters, members can contact their regional Risk Manager.
  • Form OSHA 300A Posting

    January 31, 2018

    The Authority is reminding its members that the Occupational Safety and Health Administration (OSHA) requires employers to post OSHA Form 300A between February 1 and April 30, 2018. Form 300A provides a summary of the total number of job-related injuries and illnesses that occurred in 2017 and were logged on OSHA Form 300. The form must be posted in a location where employee notices are usually posted, and must not be altered, defaced, or obscured during the posting period. Members who participate in the Authority’s Workers’ Compensation Program will receive from York Risk Services Group a partially completed Form 300A and instructions for completing and posting the form. For questions involving Form 300 or Form 300A, members can contact the Authority’s Workers’ Compensation Program Manager, Jeff Rush, via email or at (562) 467-8707.

  • Risk Management Academy Kicks Off January 23

    January 23, 2018

    The Authority’s newest academy offering, the Risk Management Academy, takes place this week in Carlsbad. Running from January 23 – 25, this academy provides risk managers at member agencies with the skills necessary to help create and support a healthy risk management culture, covering topics such as the importance of root cause analysis, consequences of ineffective risk management, and unique loss exposures of public entities.

    For questions about this and other academies, contact Michelle Aguayo, Training Coordinator, by email or at (562) 467-8777.

  • LinkedIn Discussion Group: Independent Contract Instructors and Children’s Safety

    January 18, 2018

    Protecting children that participate in an agency’s after-school and recreation programs is crucial, as the risk of child predators is real. Mitigating this risk goes far beyond signed participant waivers and requiring sexual molestation insurance from independent contract instructors.

    Members can visit the Authority’s members-only LinkedIn discussion group page to share their thoughts on policies and procedures to ensure children’s safety. 

  • Authority Offices Closed in Observance of Martin Luther King Jr. Day

    January 11, 2018

    The California JPIA offices will be closed on Monday, January 15, in observance of Martin Luther King Jr. Day. For urgent matters, please call the Authority’s main number, (562) 467-8700, and you will be directed to the staff member on call. Normal business hours will resume on Tuesday, January 16.

  • Spotting a Phishing Scam

    January 11, 2018

    Educating and training staff is crucial in the fight against cyber criminals. Since phishing attacks are some of the most common types of cyber crimes, being able to spot a phishing email is of particular importance. Phishing is defined, according to Merriam-Webster, as a scam by which an internet user is duped (as by a deceptive email message) into revealing personal or confidential information which the scammer can use illicitly. Recognizing the common characteristics of these fraudulent emails is helpful to prevent them from being spread. Phishing emails frequently contain the following:

    • A generic subject line
    • A suspicious URL
    • Improper use of copyright
    • Bad grammar/spelling
    • Unnecessary urgency

    More information on how to spot a phishing email can be found here.

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