The State of California requires every employer to have a written and effective Injury and Illness Prevention Program (IIPP) in order to comply with California Code of Regulations, Title 8, Section 3203 Injury and Illness Prevention Program.
An IIPP is a written workplace safety program that incorporates eight program elements, and they are:
- Hazard Assessment
- Accident/Exposure Investigation
- Hazard Correction
- Training and Instruction
In addition to the IIPP being a Cal/OSHA requirement, an effective IIPP helps employers to reduce risk exposures and losses associated with workplace accidents and injuries.
The Authority has recently updated the IIPP template to include a new section regarding employee access to the IIPP. This employee access requirement was prompted by the Occupational Safety and Health Standards Board’s approval of new standards regarding this topic.
Among some of the more notable inclusions are the following provisions:
- Options for employers to provide employees with access to the IIPP
- Details and requirements for providing IIPP access
- Time frame for providing the IIPP to an employee who requests it
- Option of obtaining IIPP access through the use of a designated third-party representative (either an individual or organization)
The new employee access requirement is effective July 1, 2020. Members should revise their IIPP to ensure consistency and compliance with the state’s revised requirement.
The updated IIPP policy template is available to members via the “Resources” section of the Authority’s website, under the “Policy Templates” category filter. The template is in Microsoft Word format so that members can make agency-specific modifications, as needed. Revisions should be discussed with your agency attorney.
As with any program or policy, successful implementation depends on an agency reviewing the program with all applicable employees. If you have any questions regarding the IIPP requirement and/or the recent revisions to the standard, contact your assigned Risk Manager.