Newsletter

Electronic Resource Update – Evidence of Coverage

By Jim Thyden, Insurance Programs Manager

The Authority has migrated to a new Evidence of Coverage (EOC) solution. The new EOC solution is accessed via myJPIA and is hosted in the Authority’s risk management information system (RMIS). Member employees with access to RMIS will find a fillable form to request an EOC document.

The EOC solution provides evidence of liability, workers’ compensation, and/or property coverage to third parties such as individuals, vendors, companies, and other public entities, including schools, cities, and the state and federal government.

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There are four types of EOCs:

1. Basic. Provides proof that the member has coverage with the Authority and does not name an additional Protected Party (the Authority’s term for Additional Insured). Basic EOCs are processed automatically and should be received by the member within 20 minutes.
2. Limited Protected Contract, Type 1. Provides proof for a written agreement that fits one of the categories below, that the member has coverage, and names an additional Protected Party. Protected Contract, Type 1 EOCs are processed automatically and should be received by the member within 20 minutes.
   1. Easements or License Agreements;
   2. Leases of Real or Personal Property;
   3. Encroachment Permits;
   4. Special Events Sponsored by the member; or
   5. Use of Facilities, Equipment, real or personal property by the member.
3. Limited Protected Contract, Type 2. Provides proof for a written agreement that is not one of the above categories and does not meet the definition of a Protected Contract. These contracts are submitted by members and processed by Authority staff. Limited Protected Contract, Type 2 EOCs are processed and are typically received by members within two business days once the Authority has received the complete written agreement. (Note: The Authority offices are closed on Fridays)
4. Protected Contract. Provides proof for a written agreement that meets the definition of a Protected Contract. Protected Contract EOCs require discussion with members and may take several days to process.

For additional information regarding Limited Protected Contract (Type 1 and 2) and Protected Contracts, click here.

Questions regarding the Evidence of Coverage service can be directed to Insurance Programs Manager Jim Thyden by email or at (562) 467-8784.

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